College Announces New Printing Process
Posted: Feb. 17, 3:30 p.m.
IT is currently implementing a new Managed Print Service (MPS) for printer management. The new system will require the user to enter at the copier/printer their employee ID, then select an accounting cost center in order to release the print job. This process will not permit users to authenticate (release a job) at your workstation – all jobs are released securely at the copier/printer console.
Why had Lakeland College changed the way printing is managed?
Overall, this initiative will meet the tenets of Goal II. in our strategic plan: Improve Financial Performance through Increased Enrollment and Innovations in Cost Control. The impetus for the change was prompted by the following:
Ensure we are complying with the Family Educational Rights and Privacy Act (FERPA) regulations. We have had several reported instances of highly sensitive student information and tests left unattended at printers which can occur if the user does not select the properly targeted printer when sending the job for publication. This initiative provides all faculty, staff, and students with the ability to securely print their jobs and ensure no other member of the community or public can pick up their job.
Ensure compliance with copyright laws. The Lakeland community, especially students, is more likely to comply with copyright laws if their print job is tied to their personal identification.
Ability to allow faculty to send a print job from home and put in production when they arrive at our campus or a center.
Decrease printing of the “oops” jobs or “I really didn’t mean to print that” jobs.
Analyze student printing volume and whether we should be charging students for printing over a particular threshold.
Ensure proper accounting of printing and duplicating charges to departments.
What are the operational changes which I should be aware of?
Each department is set up in the system. All users were set up based upon which department their salary is charged to and configured by the IT staff.
Duplicating charges will be expensed to the duplicating expense line item in each budget, as it has previously.
Specific activities (i.e., Math Meet) and student organizations requiring duplicating will need to reach out to IT to have a cost center created.
If you are a budget manager, as stated in the budget workbooks, the Finance Department will budget for all duplicating costs on your behalf for the 2015-2016 year.
You will need to put in your employee ID and accounting cost center at a copier/printer to have the job printed.
If an academic program does not have any specific faculty/staff assigned or an individual departmental budget, the Finance department will collaborate with Academic Affairs to allocate these duplicating expenses to the department.
The IT project lead for this initiative is Dennis Barrow.
The IT department is rolling out this initiative by building. You will be notified when your building will be implemented.
We thank you for your cooperation in assisting the college in complying with FERPA, protecting student and college information. We appreciate your patience and consideration as we transition to this new process. Please contact Dennis Barrow, if you have any questions or concerns. He can be reached at 920-565-1035 ext. 2407 or